Policies & Procedures and Terms & Conditions

Please read carefully, understanding you will be held to these posted terms and conditions and policies and procedures by booking with Ever After, LLC. We are happy to answer any questions or clarify anything, but please ask before you book. We want to ensure you have a great experience so understanding our policies will ensure there are no surprises.

Studio Hours: We are open by appointment only. We do have some evening appointments available but they fill up fast. Please consider your schedule, understanding most meetings and correspondence will take place during daytime business hours. We will return your call and respond to emails during the week in the daytime.

Communications:  Speaking in person or on the phone is our favorite way of communicating with you to book or answer questions about your session.  We do use Email to forward information to you, as it offers us all the luxury of having our correspondence in one place. Although we may have initially connected with you on social media, it becomes even more important to email us moving forward. If you are given a photographer’s direct cell phone number, please understand that text messaging is not a reliable nor effective way to book a session.  Call our studio at 571.434.0009 with any questions.

Booking: A non-refundable Session Fee is required for securing our services. Preparation for your session/event often requires a great deal of coordination.   Your Session Fee is required to hold your date.  Our booking process is online. Your Portrait Session date and time will not be secured until payment is received.

Rescheduling/Cancellation of Portrait Session: As a professional photographer, and in order to give you the best, most relaxed session possible, Ever After Portraits limits the number of sessions that we photograph. That way, our attention is totally focused on you and your experience.

We agree that Ever After, LLC is committed to your portrait time and won’t use the time you paid for to photograph someone else who arrived late.

A holding fee is collected to hold your time slot and will be applied toward your purchase at your ordering session. You and I agree that the session/holding fee is reasonable.

You agree to arrive on time. Arrival more than 15 minutes late means you will lose your scheduled time, and your session/holding fee will be used to compensate the photographer for her time, and any Product Credit will be forfeited. If Hair and Makeup services have been scheduled and you arrive late, you may have to choose between having your hair done OR your makeup done or the services could possibly be forfeited all together. There will be no refund or credit if you arrive late and your hair and makeup cannot be completed. If hair and makeup is included in your session fee, your makeup and hair appointment is considered part of your portrait session and as such, all scheduling and cancellation policies apply to your makeup and hair appointment as well. If shooting on location incurs additional fees, we will pass those on to you, the Client.

We will speak with you and schedule your Portrait and Ordering Sessions. Because we have a wedding division, typically, we do not photograph sessions on Saturdays, and Sundays are our family day. If exceptions are made, additional fees may apply.

Outdoor Portrait Sessions may be rescheduled due to weather or moved inside to our indoor studio at the photographer’s discretion.

If you RESCHEDULE or CANCEL your portrait session or FAIL TO ATTEND your session for any reason and at any time, we will suffer losses that are difficult to ascertain.

We block out our studio and staff for YOUR portrait session so that our studio is set aside just for you and your family.

For that reason, you will forfeit your session/holding fee if you RESCHEDULE OR CANCEL with less than 14 days’ notice before the scheduled portrait time. Holding fees on appointments rescheduled with more than 14 days’ notice are applied to the new appointment and will be refunded at your ordering session or applied to your order. The holding fee is not refundable for permanently cancelled appointments. In addition, if you FAIL TO ATTEND the portrait session you will forfeit your session/holding fee. If wall snapshots are requested from you but not received, and/or if a Design Session is scheduled with you, but not held, the portrait session cannot go forward and you will forfeit your session/holding fee. This fee is paid to us as liquidated damages and not as a penalty.

NOTE: This policy has been updated. Previously, we allowed for one reschedule on the basis of a ‘sick child’ until we found that everyone that rescheduled last minute – without considering that we could no longer fill their time slot – did so due to a “sick child”. Our reschedule rate statistic was found to be 20 times the normal sick child average. Please consider this: Would you get a refund or raincheck if your child was sick the day before you have tickets to a Broadway show? A concert? The Ballet? A cruise?

Rescheduling/Cancellation of Ordering Session:  Please don’t reschedule unless necessary as it may be several weeks or even months before there is another opening.  The first reschedule is complimentary.  We know sometimes emergencies happen. Otherwise, rescheduling is $200. However, in the following situations, it would be best for you to make a new Ordering Session appointment:

  • Your spouse is unable to come (All decisions makers must be present at the Ordering Session)
  • You are ill
  • You would have to come with your child/children (the plans with your babysitter fell through)
  • You are unable to stay at least three hours

Inclement Weather: If we find the weather to be less than optimal, we reserve the right to reschedule. We can reschedule your shoot to our next available opening.

A Regular Session: This type of session is what we specialize in. A Regular Session lasts about an hour. We will have a consultation either on the phone or in person before your shoot. We will also have a Design Session before your shoot, where we will style your session, including clothing suggestions, and discuss wall art and products.  You will have a chance to review our available products and get a general idea of what you would like to purchase from your session so we can shoot accordingly.

A Limited Edition Session:  Limited Edition Sessions are booked at the studio’s discretion and only offered a few times a year. Sessions are generally theme based and on a set date chosen by the studio. These are listed on our Calendar and are generally announced on our Facebook page, so stay tuned there!

Other Cameras:  No camera equipment other than our photographer’s is allowed in the photo session.

About Timing:  You should know what to expect, so here’s a little about Timing.

Immediately after booking, we will ask that you look around your home and send us snapshots of any wall you might consider hanging portraits. We will use those snapshots in your Design Session.

We will ask that you schedule your Design Session within 7 days after you book us for your Portrait Session.  One Design Session can be held in person or over the phone and allows us to do our best work, so it is required and must be scheduled before your portrait session.  If a Design Session is not held prior to the Portrait Session, your Portrait Session will be postponed.

We will schedule your Ordering Session within 1 to 2 weeks after your Portrait Session.  We require all decision makers to be present at the Ordering Session, and it is Adults Only!

After you order your products at your Ordering Session, we will retouch your images within 3 weeks and send them to you to approve.

Once we receive your approval on your order and final payment, we will allow 1 week for an internal quality check and your products will be sent to print.  Product turnaround can vary depending on our current volume of orders and the vendor. Each product, lab or vendor has a varied turnaround time.  Producing archival quality products take time. Some items take longer to produce (for example, our handcrafted Masterpiece frames).  While we want to set appropriate product delivery expectations, due to Covid and other production and supply chain issues beyond our control, realistically we ask that you allow 3 to 6 months after your final payment for your products to be delivered.

Not every session is put up on our blog, but if your session is one of the ones we choose, after your Ordering Session, some of your images may be on our blog within 2 weeks.

Post Session Ordering and Products: One in-person ordering session is included in the session fee. In-person ordering sessions are held in our studio.  We require all of the decision makers to be present.

We do not offer proofs that leave the studio.  All orders must be placed at your Ordering Session.  It is at this time you will make your portrait selections, and place your order.  Your family may also order at this time. Any portraits that you want, family members want, or friends want, must be ordered at the Ordering Session.  Signature to our contract indicates that it is understood that the images from the portrait session will be deleted after the ordering session even if no order is placed and that your session fee will not be refunded.

Proofs are not shown retouched – proofs have basic color and exposure corrections done, but do not represent the final quality of prints.  While Image files are available for purchase, proofs have no value; so after an ordering session; unordered images are purged.

Due to the custom nature of our photography, all orders are final and non-refundable once ordered.  Approval of proofs is required before any products are sent to print. 

Albums are designed with no less than, on average, two images per page. Pages could have as many as 6 images or as few as one image, but generally are designed with 4 to 6 images per two pages. Some pages may have more, some less, to allow for design with similar images.  Images ordered for the Album are final and cannot be changed at a later time.

Due to the custom nature of our photography, all orders are final and non-refundable once ordered.  Approval of proofs is required before any products are sent to print.

Periodically we add new products and update pricing, so pricing is subject to change without notice.

Ordered images will be retained for six months to accommodate reorder requests.

If no Ordering Session is held, unordered files are disposed of.

Payment for Products:  We accept full payment for products at the end of your ordering session (via cash, check, credit card or Paypal); however, we also offer special financing options.  

No products will be sent to print until payment is made in full.

There is a $25 fee for any bounced check.  If you bounce a check, you must pay for your order and bounced check fee in cash.

Christmas Cut Off Dates: For orders to be delivered by Christmas, you will need to have completed both your shoot, ordering session with your order placed and fully paid for, by November 15.

Image and Print Quality: We provide archival-quality photographic prints and products, color corrected & calibrated to print as we see on our computer. Any digital images you see (on our website, blog, social media sites, or that have been provided directly to you), may vary from their intended appearance, depending on your computer’s display and settings. In addition, Ever After, LLC cannot guarantee the results or quality of photographic prints made by client or by client’s chosen labs. For consistent, quality results, made to last a lifetime, please purchase your prints directly from Ever After, LLC.

Digital Images: Digital images purchased or provided are for personal use purposes only, unless otherwise expressed (such as for our commercial clients). We include a print release for photographic prints only, and they may be printed up to 8×10 inches. These images are full frame, meaning cropping will occur when you print with most labs. Digital files may NOT be used to make your own canvases, or any other large photo products, without our express written permission. You also do not have artistic license to alter the images in any fashion.

Please back up all digital copies of your photographs in two places. We recommend an external hard drive or flash drive, as well as online cloud storage.  Ever After, LLC will make every effort to retain ordered files for up to 3 months from the date of your session but cannot guarantee storage.

Sharing and social media: You cannot, at any time screen capture proof images or design proofs for any reason. You do not have artistic license to download images from Facebook or any other place published. Do not crop out our watermark. We can provide some images to share on social media after your order, at the studio’s discretion.

Artistic Integrity: We hold discretion for the final images we release based on many factors, including image quality, image relevance, and brand reinforcement.

Image Quality: We will choose the images that best represent the subject and are technically sound with proper exposure. This means that we try to eliminate a great deal of redundancy. We produce stellar images, offering variety and moments.  We emphasize quality over quantity.

Portrait Image Relevance: A portrait session is meant to show the genuine expression and flattering representation of a subject. That will always be our primary focus and will dictate how we spend our time on your shoot. Your desires and expectations are voiced during our consultation, and requests need to be explained ahead of time. Changing the shoot while in process is not something we can accommodate.

Brand Reinforcement: If you like our style, value quality products and exceptional customer service, then you are in the right place. We release images that reinforce our artistic style as these images will live on as a representation of our business. Requests that we feel do not uphold our brand or are outdated may not be something we can accommodate.


Copyright is protected by the Federal Copyright Law. It is unlawful to copy or scan any images without permission.

Even though the pictures may be of you or your child, the photographer still owns the copyright to the image. In order to control the quality of the work produced, the photographer is the only one who can crop, modify, or order any image produced at this photo session. Ever After Portraits retains the copyright and ownership of all images of the photo session and reserves the right to reproduce images for portfolio, display, website, self-promotion, advertising, photo contests, or any publication. Clients are not allowed to reproduce any images produced by the photographer for any purpose without written consent.

All images are copyrighted by Ever After Portraits and are protected by United States Copyright Laws (USC Title 17). It is illegal to copy, scan, reproduce, or post images online in forums elsewhere without the written permission of Ever After Portraits or alter in any manner, including, but not limited to, electronic scanning via personal scanner or reproduction via photo lab or self-service kiosk. Violators of this federal law will be subject to its civil and criminal penalties.


Our Iron-Clad, 100% No-Hassle, No Excuses EVER Guarantee

We want you to be completely thrilled with your portraits.  Together, we will invest considerable time, effort and expense in their creation.  We feel you deserve to have the very finest work possible that can be created by a professional photographer.

If for any reason your images aren’t as you expect them to be (regardless of fault) at your Ordering Session, we will throw them away and you may have additional ones made to your liking, at no charge to you.  Or, if you don’t wish to have additional images made, your portrait session fee will be refunded.  If you have purchased additional sessions and are not thrilled with the results, those portrait session fees will be refunded.

We earn our reputation one client at a time—with quality, caring and friendliness as our hallmarks. We appreciate your confidence in us.

Be sure to Check out our Privacy Policy here — where we explain that we don’t share your info with a third party and other valuable info!


If you cherish your family, value fine art portraits and want your moments captured forever...



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