Portrait Agreement

Every business has policies to keep communication clear. The purpose of this document is to be transparent, set expectations for you and for us, putting everyone on the same page about what we do and how we do it. In exchange, we ask that clients indicate agreement with their signature.

Having a clear understanding with our clients is so important that we won't photograph a session unless our studio policies are acknowledged with your signature.

This document is between Ever After, LLC, and the Client/s and by paying our fee and signing, you agree to these policies, terms and conditions.

Ever After, LLC's studios are at 46506 Oak Lane, Sterling, Virginia, 20165, call or text us at 571-434-0009.

The person/s whose signature/s appear on this document is our client/s

Fee and Scheduling
- To ensure that we are booking committed clients and to prevent no-shows and late cancellations, payment of our fee secures a session on our calendar.
- This fee is 100% refundable for the cancellation of a session within the first 48 hours of payment, no questions asked.
- Optional addons such as Studio Wardrobe or Hair and Makeup are NOT REFUNDABLE even in the event of the cancellation of a session.
- Sales Tax applies to all fees.
- You are under no obligation to purchase any portraits as there is no minimum purchase. Products are a separate purchase from the session or holding fee.
Rescheduling
- Please book ALL of your dates thoughtfully and with consideration, as rescheduling any type of appointment can not only be difficult, but will, at our discretion, incur a $200 Rescheduling Fee. The Rescheduling Fee can be used as a spending credit toward purchase.
- We have a 14-day minimum rescheduling policy. If you provide 14 days or more advance notice to reschedule, your fee is automatically transferred to secure a new date for ONE (1) occurrence with your understanding that our calendar can be booked months in advance.
- Please contact us immediately in the event you, the Client, anyone in your household or anyone attending the session with you becomes unwell. Please call the Studio at 571.434.0009 so that we can reschedule the session. The Studio will allow one (1) complimentary reschedule due to illness/Covid with less than 14 days' notice. After one (1) complimentary reschedule, the rescheduling fee will apply.
- Portrait and Ordering Session dates are scheduled/rescheduled ONLY by phone. You must call the Studio at 571.434.0009 for any appointment changes.
- Sessions may be rescheduled due to weather at the Studio's discretion. Outdoor Portrait Park Sessions may be rescheduled due to weather or moved inside to our Indoor Studio at the Studio's discretion.
Late Arrival, No Shows, Cancelling
- We won’t use the time you paid for, for someone else who arrived late. Out of respect for other clients, if you are 15 minutes late to your appointment, we will assist you in rescheduling to another day. The rescheduling fee will then apply.
- If you fail to attend a Portrait or Ordering Session without notice you forfeit your session or holding fee. In addition, there is a $150 no-show fee.
- Permanently canceled appointments or no shows will result in the loss of your fee and it will not be refunded.
If wall snapshots are requested from you but not received, and/or if a Design Session is scheduled with you, but not held, and the Portrait Session cannot go forward, you will forfeit your session/holding fee.
Arrive Early for Your Portrait Session
- Sessions have a start and end time blocked off just for you.
- Client agrees to arrive early, wait in their car and text us on arrival.
Ordering Session
- ​​​​​​​Portraits will be presented at an adults-only Ordering Session and will be scheduled for a weekday during normal business hours.
- For family sessions, Spouses/Significant Others must BOTH be present for the Ordering Session from beginning to end.
Quality and Training
- Calls or sessions may be recorded by the Studio for quality and training purposes.
Refunds
- For an Outdoor Portrait Park Session, in the case of a $200 session fee, after 48 hours your session fee is non-refundable and becomes a credit towards artwork purchased at the time of your Ordering Session. There is no obligation to purchase.
- For an In Studio Session, in the case of a $200 holding fee, if you choose not to purchase anything at your Ordering Session, your holding fee is fully refundable as long as:
1. For family sessions, all members of the immediate family are present for Portrait Session appointments;
2. BOTH parents/all decisionmakers are present for Ordering Sessions appointments.
If you do choose to order, your holding fee becomes a credit towards artwork purchased at that time. There is no obligation to purchase.

Fee and Scheduling
- To ensure that we are booking committed clients and to prevent no-shows and late cancellations, payment of our fee secures a session on our calendar.
- This fee is 100% refundable for the cancellation of a session within the first 24 hours of payment, no questions asked.
- Sales Tax applies to all fees.
- You are under no obligation to purchase any portraits as there is no minimum purchase. Products are a separate purchase from the session fee.
Rescheduling
- Please book your date thoughtfully and with consideration, as rescheduling can not only be difficult, but will, at our discretion, incur a $200 Rescheduling Fee. The Rescheduling Fee can be used as a spending credit toward purchase.
- We have a 14-day minimum rescheduling policy. If you provide 14 days or more advance notice to reschedule, your fee is automatically transferred to secure a new date for ONE (1) occurrence with your understanding that our calendar can be booked months in advance.
- Please contact us immediately in the event you, the Client, or anyone attending the session with you becomes unwell. Please call the Studio at 571.434.0009 so that we can reschedule the session. The Studio will allow one (1) complimentary reschedule due to illness/Covid with less than 14 days' notice. After one (1) complimentary reschedule, the rescheduling fee will apply.
- Portrait Session dates are scheduled/rescheduled ONLY by phone. You must call the Studio at 571.434.0009 for any appointment changes.
Late Arrival, No Shows, Cancelling
- We won’t use the time you paid for, for someone else who arrived late. Out of respect for other clients, if you are 15 minutes late to your appointment, we will assist you in rescheduling to another day. The rescheduling fee will then apply.
- If you fail to attend a Portrait or Ordering Session without notice you forfeit your session fee. In addition, there is a $150 no-show fee.
- Permanently canceled appointments or no shows will result in the loss of your fee and it will not be refunded.
Arrive Early for Your Portrait Session
- Sessions have a start and end time blocked off just for you.
- Client agrees to arrive early, wait in their car and text us on arrival.
Ordering Session
- ​​​​​​​Headshots Portraits will be presented and any order placed immediately after being photographed.
Quality and Training
- Calls or sessions may be recorded by the Studio for quality and training purposes.
There is no obligation to purchase.

- Clients who choose to pay by credit card authorize Ever After, LLC to charge to the card any fees, products or services purchased by the Client.

Client/s signature/s gives consent for this use and recognizes that no further notification is required, that signer is over 18 years of age.
Ever After, LLC
- shall exclusively own the copyright to all portraits created and have the exclusive right to make reproductions in perpetuity.
- may provide a written Usage License of ordered images.
Client will not
- make copies for sale or for the purpose of circumventing the sale of portraits or images.
- copy or reproduce the portraits/images in any way without express written permission.

INCLUDED: Personal headshot usage is included for every image, i.e. LinkedIn, websites, annual reports, speaking announcements, business cards, sharing your images on your or my social media.
NOT INCLUDED: Commercial usage, ie. billboard, to sell a product, or a book.
Client/s signature/s gives consent for this use and recognizes that no further notification is required, that signer is over 18 years of age.
Ever After, LLC
- shall exclusively own the copyright to all portraits created and have the exclusive right to make reproductions in perpetuity.
- may provide a written Usage License of ordered images.
Client will not
- make copies for sale or for the purpose of circumventing the sale of portraits or images.
- copy or reproduce the portraits/images in any way without express written permission.

Ever After has different product lines and our work is CUSTOM to each client.
Guidance on starting prices is provided on our Investment Page here –

Ever After, LLC may have have an Associate Portrait Artist taking the photographs who shall be a competent professional and/or may have an Assistant take photographs under the supervision of Portrait Artist.

Ever After, LLC shall be the exclusive photographer/s retained by the Client/s for the purpose of photographing the session.
No other cameras or video recording devices are allowed during the portrait or ordering sessions. Yes, this includes your cell phones!

- Client/s and the Studio agree that signatures by facsimile transmission or electronic scan, and using electronic and email signatures are acceptable and shall have the same force and effect as if an original signature.

- By signing, with or without payment, you, the Client/s, agree and acknowledge the published Studio Policies we operate under detailed here, that you have legal authority to grant copyright permissions and accept all responsibility for such as stated.